Executive Secretary (Bali - Hybrid/On-Site)

Join Mix Plant, a dynamic and innovative company based in Bali, as our Executive Secretary. This is an exciting opportunity to support our leadership team in a fast-paced environment while enjoying the vibrant culture and lifestyle of Bali. As the backbone of our operations, you will play a crucial role in ensuring smooth communication and coordination across the company.

In this role, you will be responsible for managing the executive's calendar, coordinating meetings, and handling administrative tasks with precision. Your ability to multitask and prioritize will be essential as you support our leadership team in Canggu, Bali. You will work closely with the CEO and other senior executives, providing them with the administrative support they need to focus on strategic initiatives.

At Mix Plant, we value creativity, innovation, and a strong work ethic. We offer a competitive salary, a supportive work environment, and the chance to be part of a growing company in a beautiful and inspiring location.

📋 Tanggung Jawab Pekerjaan

• Manage the executive's calendar and schedule appointments, ensuring high-level meetings are well-coordinated.
• Handle incoming and outgoing correspondence, including emails, calls, and meetings.
• Assist in preparing and organizing meeting agendas, materials, and follow-up actions.
• Support the executive in drafting and reviewing documents, reports, and presentations.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Manage office supplies and ensure the office runs smoothly.
• Assist in event planning and coordination, including company retreats and client meetings.
• Maintain and update the executive's contact database and other administrative records.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum 3 years of experience as an Executive Secretary or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools such as Trello, Asana, or similar.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work well under pressure and meet tight deadlines.
• Fluent in both English and Indonesian.

🛠️ Keahlian

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